Authorization letter for picking up passport

aipassportphoto.com / 2023-01-11

How do you write an authorization letter for a passport?

It is important to understand that letters must contain both the information of the authorized person and the information of the passport owner. These are five simple steps future passport holders should be aware of when preparing a permission letter.

1. A subject that sums up the entire letter should be at least one sentence. The subject must reflect the contents of the letter. Take this example: Authorization letter for passport collect.

2. Personal details are the first thing that a letter should mention.

  • Full passport name
  • Contact information
  • Date

3. Then, it is necessary to follow up with a clear statement stating that a passport can be picked-up by another person. I authorize To... . You must provide full details about the authorized person/company.

4. Authorization letters should be signed by the author in black/blue ink. The full name must also be printed.

5. If pick-up occurs through a service, some states may require the company's details as well as their official stamp.

This is an example of an authorization letter. It shows how to write it and what information you should include.

Introduction  Body Closing
Dear Sir/Madam/Name I <Name> authorizes <Recipient/Company Name> I <Name> authorizes <Recipient Name/Company Name> to collect passport, deliver relevant legal documents for <Recipient Name/Company Name>..I authorize <Name /company name> handle as my agent and collect official documents on my behalf. I, <name> authorize <name of person pickup a passport> to collect my passport from __________. Passport details as follows: Include name and passport number Thank you
Dear Mr/Mrs/Miss I<Name> son/daughter/wife/husband of <name>, can come and collect my mother/father/wife/husband passport. Because my mom/dad/wife/husband made it impossible for me to ____________________________________________________________________________________________________________________________________________ (please explain why). I hereby authorize Mr./Mrs. __________ my ______________________________ (please indicate relationship to applicant) to collect my passport and other documents. To support my claim - two identification documents (e.g. company ID or passport ID) are provided. Recipient must provide signature to approve pickup. Best Wishes
To Whom It May Concern,   Yours Sincerely
I the undersigned Mr/Mrs/Miss/Dr   Best Regards
This letter is to authorize…   Signature

The type of document determines the degree of formality and privacy. A specific template or layout must be used for certain documents. A customized authorization letter template can be used for documents that contain confidential information.

After a passport authorization letter is written and all required forms have been completed, fees paid, the passport can then be picked up within 1 (one) to 3(three) working days.

It is important to include these details in letters that are sent to people :

  • The name of an authorized party
  • A clear declaration that the person has the authority to pick up the document on behalf of the passport owner
  • Document information (name on passport, passport number)
  • Photo ID of an authorized individual and their personal details
  • Date and signature of the authorized person

How do I submit a letter requesting authorization?

Printing two (or more) copies of the passport processing authorisation letter (fully filled out) is a crucial step when submitting a request for authorization. At the bottom of each letter, you should mention the name of the courier/receiver.

If any fields are not filled in, the process could be delayed. It is important that all fields are filled out and that the signature appears at the bottom. It is crucial that your signature appears on all documents.

Once the form has been completed and all other documents have been gathered, it must be sealed and sent to a representative of the courier service/person who will pick up a passport. On behalf of the passport holder, the form should be submitted to the Department of State.

The authorization letter must contain one copy, and the other must be inside the envelope. This allows the acceptor agent to see the letter without having to open the envelope. It also speeds up the process.

We hope that our tips and step-by-step guide will make it easy for future passport holders to get their travel documents quickly.


Without a renewal or application, authorization letters cannot be granted. Both applicants must submit their passport photos in either digital or printed form. You must also provide a photocopy of your valid photo ID to your representative. AiPassportPhoto can help you with this.

AiPassportPhoto can be used as both a website or mobile app. It has a large database of photo templates that are suitable for most document types.

  • Standard passport books and cards
  • Driver's licenses
  • Visas
  • Green Cards
  • Other biometric photos

Passport owners have easy access to the software. They can upload their photos anywhere they are in the world, and then send them electronically to any address. You can do all of this right from your home! Get it now for free to start taking high-quality photos!

Letter of Authorization for Pickup of Passports--Summary

It is possible to send an authorization letter to third parties who can get the passport on behalf of the owner, whether it's a first or renewed passport. These 5 simple steps will help you create a letter. Make sure to attach any documents.

AiPassportPhoto is a online app that lets you take perfect pictures of any ID document. Anytime, anywhere!


Let us examine the following questions to gain more information about passport authorization letters.

How do I claim a passport without an authorization letter?

To claim a passport on behalf of an applicant, you must present the letter of authorization to the issuing authority along with a copy of that letter and photo identification for the representative and the person for whom you are taking the passport.

How can I authorize someone else to pick up my passport?

To authorize someone to pick up your passport the holder must write a letter of permission with personal details and identification documents. The authorized person can then pick up your passport from the place it is kept.

Can I authorise someone to take my passport?

Yes, passport owners have the right to authorize others to take their passports. They must write a permission letter detailing the personal and passport details of both the owner and representative.

What is a letter granting authorization to travel with a passport?

A letter of authorization to a passport allows another person to pick up the document from the issuing authority.

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